Ottawa Symphony



Part-Time Bookkeeper

Position Summary

The Ottawa Symphony Orchestra is the capital city’s professional orchestra, renowned for the presentation of large symphonic works. Tracing our roots in the community over 115 years, our Symphony exists to provide a professional forum for musicians to share their musical knowledge, talent and passion in Ottawa.

The Ottawa Symphony is currently seeking a Part-Time Bookkeeper. Reporting to the General Manager, this position is responsible for all financial recording and reporting for the organization.

Hours: one day per week, with extra hours as needed; flexible Monday to Friday 10 a.m. to 5 p.m.
Remuneration: negotiable
Deadline: Immediately

Please send cover letter and CV to:
Kate Holmes, General Manager
(No phone calls, please)


1.       Financial Record-keeping

 Responsible for all aspects of financial record-keeping:

 ·         Maintain current chart of accounts and records in QuickBooks

·         Record revenue and expenses on a weekly basis

·         Enter donations and issue tax receipts monthly

·         Prepare bank and direct deposits as needed

·         Process payroll for office employees and musicians

·         Reconcile credit card statements and bank accounts

  2.       Financial Reporting

 ·         Prepare annual budget with General Manager

·         Maintain budget and cash-flow projections

·         Produce timely financial reports for Board and General Manager

·         Regular remittance of payroll taxes

·         Coordinate with accounting firm to provide assistance/support for annual external audit

·         In coordination with audit firm, prepare annual charity return (CRA and provincial)

·         Prepare annual T4s and T4As for staff, musicians and guest artists

·         Prepare and file annual HST return

    3.       Other

 ·         Enter and update financial and statistical information in CADAC (Canadian Arts online database)

·         Liaise with General Manager and Artistic Operations Coordinator to produce musicians’ payroll and related pension and work dues payments to Union

·         Provide support to the Treasurer of the Board of Directors

·         Assist with other general administration tasks as needed



·       Post-secondary education in accounting, finance or business considered an asset


  • Minimum of 2 years of hands-on, in-depth bookkeeping experience

  • Experience in an arts environment an asset, particularly with respect to paying international guest and contract artists


  • Proficiency in QuickBooks required

  • Proficiency in Microsoft Office computer programs (Outlook, Excel and Word) required

  • Previous experience with other accounting software is an asset

  • Excellent communication, interpersonal and organizational skills

  • Ability to multi-task and work well under pressure

  • Ability to work independently and as part of a team

  • Keen attention to detail

  • Knowledge of non-profit sector, performing arts, and/or classical music is an asset

  • Bilingualism is an asset